# Refund & Cancellation

Prompt Trade Fairs India Private Limited Refund, Cancellation, & Taxes Policies

## Refund & Cancellation Policy

PROMPT TRADE FAIRS INDIA PRIVATE LIMITED

Governing cancellations, refunds, taxes, and related terms applicable to exhibitors.

Welcome to Prompt Trade Fairs India Private Limited. This Refund & Cancellation Policy governs cancellations, refunds, taxes, and related terms applicable to exhibitors participating in exhibitions organized by Prompt Trade Fairs India Private Limited (“Company”, “Organizer”, “we”, “our”, or “us”).

By booking exhibition space or participating in any event organized by the Company, the exhibitor (“Exhibitor”, “you”, or “your”) agrees to the terms set forth below.

1

### Cancellation & Refund Policy

#### 1.1 Cancellation by Exhibitor

Any request for cancellation of stall booking or participation must be submitted in writing via email or official correspondence to the Organizer. Refunds and cancellation charges shall be applicable as follows:

Cancellation Period Before Exhibition Date | Cancellation Charges Payable by Exhibitor
--- | ---
Up to 60 days before the exhibition | 20% of total booked amount
Up to 45 days before the exhibition | 40% of total booked amount
Up to 30 days before the exhibition | 50% of total booked amount
Less than 29 days before the exhibition | 100% of total booked amount

Any refund, where applicable, shall be processed after deduction of the applicable cancellation charges and administrative expenses.

#### 1.2 Non-Transferability

Stall bookings, participation rights, or allocated exhibition spaces shall not be transferred, assigned, sublicensed, or resold to any third party without prior written approval from the Organizer.

2

### Taxes & Statutory Charges

#### 2.1 Tax Liability

All exhibitors shall be solely responsible for payment of any applicable taxes, duties, levies, or statutory charges arising in connection with their participation in the exhibition.

Unless expressly stated otherwise, all fees, charges, and quotations provided by the Organizer are exclusive of applicable Goods and Services Tax (GST) and other statutory taxes.

3

### Termination of Participation

#### 3.1 Organizer’s Right to Terminate

The Organizer reserves the right to suspend or terminate an Exhibitor’s participation, without liability or refund, in the event of:

- Breach of the exhibitor agreement or applicable terms and conditions;
- Non-payment of dues within stipulated timelines;
- Violation of exhibition rules, policies, or applicable laws;
- Any conduct deemed detrimental to the reputation, safety, or operations of the exhibition.

The Organizer’s decision in such matters shall be final and binding.

4

### Modification of Terms

#### 4.1 Changes to Refund Policy

Prompt Trade Fairs India Private Limited reserves the right to amend, modify, or update this Refund & Cancellation Policy at any time without prior notice.

Any revised terms shall become effective upon publication on the Company’s official website or upon written communication to exhibitors.

5

### Force Majeure

The Organizer shall not be held liable for cancellation, postponement, delay, or modification of any exhibition arising from events beyond reasonable control, including but not limited to natural disasters, government restrictions, pandemics, labor disputes, fire, war, terrorism, civil unrest, or other force majeure events.

In such circumstances, the Organizer reserves the right to reschedule the exhibition or adjust participation terms at its discretion.

6

### Contact Information

For any questions, refund requests, or concerns regarding this Refund & Cancellation Policy, please contact:

Website www.prompttradefairs.com
Phone +91 95436 68094
Email mktg@prompttradefairs.com