Privacy Policy

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Introduction

Privacy Policy

📅 Effective Date: 20 May 2026

Prompt Trade Fairs India Private Limited is committed to protecting the privacy and confidentiality of personal information collected from attendees, exhibitors, sponsors, partners, and other participants (“Participants”) in connection with our trade fairs, exhibitions, conferences, and related events (“Events”).

This Privacy Policy describes the manner in which we collect, use, store, process, disclose, and protect personal information in accordance with applicable laws and regulations.

By registering for, attending, participating in, or otherwise engaging with our Events, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.

Privacy Commitment
Inventory

Information We Collect

We collect information to deliver standard administrative logs, badge layouts, and custom interactive schedules.

Personal Information

We may collect and process the following categories of personal information:

  • ✓ Full name
  • ✓ Mobile number
  • ✓ Email address
  • ✓ Residential or business address
  • ✓ Company/organization name
  • ✓ Designation or professional title
  • ✓ Identification details provided during registration
  • ✓ Photographs, audio, and video captured during the Event

Event-Related Information

We may additionally collect:

  • ✓ Booth allocation and exhibitor details
  • ✓ Session attendance records
  • ✓ Visitor interactions & networking preferences
  • ✓ Event participation history
  • ✓ Feedback, surveys, and responses
  • ✓ Website and digital engagement data
Data Collection Methods
Acquisition Channels

Methods of Collection

The Company may collect information through the following standard channels:

📝 Registration Forms Direct registration forms (online or offline).
🏷️ Badges & Scanning Event entry badges and scanning systems.
✉️ Direct Communications Communication via email, telephone, or website.
🤝 Partner Interactions Interactions with exhibitors, sponsors, or partners.
📹 CCTV & Media CCTV systems and event photography/videography.
📱 Digital Engagement Digital platforms, mobile apps, and social channels.
Operations

Purpose of Processing Information

We utilize collected participant profiles strictly for legitimate, lawful, and secure event-management tasks.

  • •

    Event Operations: Event registration, business credentials verification, and standard visitor pass administration.

  • •

    Communications: Updates regarding schedules, venue updates, safety logs, and digital booklets.

  • •

    Logistics & Relationships: Facilitating B2B matchmaking, networking opportunities, and managing sponsor and exhibitor allocations.

  • •

    Support & Analytics: Customer service, research, promotional insights, newsletters, legal compliance, and CCTV security logs.

Protocol

Disclosure & Media Consent

Disclosure and Sharing of Information

We may share limited profiles strictly with legitimate event managers, payment processors, B2B exhibitors/sponsors, legal advisors, or law enforcement bodies when mandated by applicable regulations.

Photography, Videography, and Media Consent

Participants acknowledge that photographs and video recordings may be captured for documentation, promotional, and media releases. Those opting out must notify the coordinate desk in writing before the event.

Exhibition Media Consent

🔒 Security & Retention

We deploy administrative safeguards to protect records from disclosure or breach. Profiles are retained strictly as long as necessary for administrative compliance, after which they are securely deleted or anonymized.

👤 Participant Rights

You have the right to request access to personal records, correct invalid mobile numbers/company credentials, withdraw processing consent, or request complete removal from marketing databases.

🍪 Cookies & Links

We use cookies to analyze web traffic and deliver custom digital interactions. We are not responsible for the privacy logs or operations of external third-party links accessed through our portals.

Consent & Amendments

By participating in any Event organized by Prompt Trade Fairs India Private Limited, participants consent to the processing terms in this Privacy Policy. The Company reserves the right to amend these guidelines at any time by releasing revised effective dates.

Contact Information

For any questions, requests, or concerns regarding this Privacy Policy, contact our privacy desk:

📞 Phone Desk
+91 95436 68094
✉️ Email Support
mktg@prompttradefairs.com